TL2VP | You are the FUTURE so be a good student and don't let your future be like 2020!
All the information about Visa Process you can find here:
There are 3 categories of EPs:
The ones that can travel to Moldova only with their Passport
The ones that will need visa to enter our country
The ones that will need visa and invitation issued by Bureau of Migration and Asylum (BMA) to enter our country.
Well, well you are here for a good reason because IR is now the essential way to reach your goals related to EPs and establishment of a better and easier way of communication with other entities.
Good question, your MCVP must share with you the list of IR Partners established for a certain period of time for each LC individually, when it comes to IR Partnerships the smartest way is to approach entities that have sent EPs to our entity already. Anyways another good practice can be approaching LCVPs that you personally know or are already in touch. It's recomended for a small entity not to have more than 3-5 IR partners because its not reasonable to have 20 IR partners when you need 20-30 EPs per term. My recomendations are to have 2 stable partners for Winter Peak and up to 5 for the Summer Peak.
Where?
How
IR groups
International Conferences
OMG, here you should be active as if you stop for a minute your feet burns, at International conferences there are a lot of people and if you REALLY want to find IR partners there you should make yourself known, make lots of friends and to start creating the needed bounds, there as well is going to be a group for the delegate where you can arrange meetings before the conference with the entities that you are interestend in.
Ask LCVPs for IR calls
MCVP oGV
In case there is no reply from the LCVP you can contact MCVPs OGV directly (get the contacts from the Global Contacts List wich will be attached down below), just mention that an X LCVP is not answering for Y days and wait for the MCVPs answer. Other reason to contact MCVPs is to ask them to recommend an LC to have LC-LC partnerships, mention that you want to have an LC2LC, describe shortly the projects and ask if there are any LCs from their entity that you can colaborate with.
Get to know each other
Talk about Attraction, Approvals and Realization Timelines
iGV Projects (Explain in details the whole structure of the project: eg. what is the preparation week about, which kind of trainings the EPs will receive, show the agenda, the most oGV knows in detail your project, the better they will sell it and persuade EPs to apply to Moldova)
EPs Requirements (eg. English level/ age/ skills)
EPs Selection Process ( eg. interview, video, short call) and you can agree that everytime you get an applicant from that LC iGV sends the name of EP in the chat with oGV and they send the contact to make the process faster.
Process time- show your times to process the EPs and agree that after Accepted EP has to sign contract in X days and get him Approved.
Value Delivery (How it will look like the delivery of each one of the 16 Standards (in the “LC-LC IR Tool” there is a tab for you to add it)
VISA Procedure (eg. if they need invitations/visa, when will you send it, etc)
Communication channels (eg. WhatsApp channels between teams)
OGX Promo (eg: Will them invest on FB Ads? Do they need templates, materials?)
Other benefits that can facilitate a better experience for all the sides and that will make the colaboration more efficient and precious.
Select Position/ Region/ Country/ Term of the person you are looking for and go get your IR Partner!
You have to mentain communication with your future IR Partner so your job is not done after the call, you should make a routine to get in touch with oGV once in a while, to check why there are no EPs coming for the LC X (ask if they are promoting the project), give feedback for EPs that were not accepted, keep in touch during the experience as well, you can create a common chat with the EPs and EPs managers from both sides to keep the transparency and of course to make a report at the end of the experience and to decide your further collaboration with LC X.
The most important in these partnerships is communication and onestity, you don't ignore your IR partner and you give them updates on everything that can change their expectations or EPs expectations.
Create a friendly atmosphere and you won't have to worry about how and what you say, be yourself and let the communication go with the flow.
First of all I hope you're not haveing the " What the FLAuck is an Enabler?", anyways, I'm gonna explain:
Enabler - the mot-a-mot definition for this will be someone or something that makes it possible for a particular thing to be done which makes totally sense to call an Opportunity taker - enabler, we need enablers for our projects because they can provide for us a place where the project will happen, they can provide participants and other benefits that can make our projects sustainable and affordable. It is basically a partner for which we organize the project.
EG. of Enablers : Schools, Univercities, Companies, Kindergardens, Startups etc.
Hmm, so what now, you know what is an Enabler but how do we get to have any? When choosing a project we must also think who can be the Opportunity takers, when you know what you are looking for it is easier to make the list, right?
Here's a whole PPT for you to understand better how to deal with Enablers:
Are you an Eabler Lover Now? The answer shall be "YES!"
Find the best way to post your Opportunity to make it more understandable and clear for both EPs and VPs and to make it easy view.
Newbie2Member | This is your first step into iGV Basics are you ready to open up some goodies?
Really how?
In iGV we are doing lots of interviews with EPs and we have to chose the ones that really dit the project and seem to be cool. In different entities the EP recruiting process is different, some entities can ask for a video presentation from EPs, some asks for a call interview and we are doing video interviews/video calls so we can see the instant reaction of the EPs, their english skills, their looking and behavior.
A basic interview in iGV takes up to 30 minutes, less if you see that this is not the right person for us or they can't really respond to your questions because of lack of english knowledge but it is really up to you and the EP if you want to continue the discusion after the interview.
Your Team Leader (TL) will provide you with the next information about the EP:
Name, Surname
Country
WA (What's APP) number
FB
Other information provided by EP
It is not that important to set the interview the same day you recieved the contacts if you can't do it that soon but is very important to contact the EP the same day.
After you recieve the contacts from your TL you must contact the EP as soon as possible with a similar text: "Hello, my name is (eg. Ion Crețu) and I'm from AIESEC in Moldova, you applied for our PROJECT X, i would like to schedule an interview with you, when are you free for it?".
Try to find the time that is convinient for both of you and dont forget about the time zone difference. In Moldova the time zone is GMT+3 when in China is GMT+8 and in Australia is GMT+10, now you can do the math and understand the time difference, it is very important to specify.
You must be friendly and patient with EPs but in case they are not responding for longer than 24 hours you have to tell your TL about that.
You can set your Interview on Google Calendar and use Google Meets to make it very easy to acces, to have a reminder 10 minutes before the interview and to make sure you won't make other plans by mistake (Small tips from your beloved MCVP Milena: using Google Calendar in your daily life an be really helpful and it will make you more organized). You can make a video call on WA, WeChat, Messenger, Skype or any other platform/app as well.
A few minutes before the interview check if the EP is online by texting him/her, get ready, open your laptop, and the document with questions in case you need to, make yourself confortable, prepare your phone to record the conversation (in case you do your interview on google meets you can record the conversation without using aditional devices, useful right?)
Then follow the flow:
Getting to know each other
Present Yourself, ask the EP to do the same
Have you ever participated in an Interview before?
EP Motivation & Expectations:
How did you find out about our project?
Why did you apply for this project, What do you know about it? (After the answer you should describe shortly the project if needed)
What is the impact that this project can bring to you? What are the skills that you are going to develop from your point of view?
What do you know about Moldova? Are there places that you want to visit?(Here you should promote the country and the project, to tell the EP about the activities and trips that we will have you can send some promo videos after the interview)
EP Experience:
How would you describe your usual day? What’s your favourite Holiday? Why? And what do you do on this day?
DO you have any Sales Experience?
Tell me one thing that makes you proud of yourself (it can be anything, starting from a good did, your behavior with people etc.)
From your point of view, what’s the biggest World Problem? how can you contribute in solving it? What’s the biggest problem of Your country?
What is your Biggest fear?
Do you have Public speaking experience? Describe your feeling when you have to speak in front of lots of people?
Free of racism/stereotypes:
Imagine that you have to work in an international team, where you don’t know each other, and people are present from 3 different continents. What kind of problems can appear? How can you solve them?
Is it ok for you to share a room with an international from another country/of another gender/nationality/religion? Explain your answer
Describe a situation when you felt uncomfortable because of other people’s behavior. What did you do and how did you react?What are the things you can’t tolerate in a person? Why?
Convince me to come to visit your country
Give me an example when you missed a deadline! What were the circumstances and how you communicated about it to others?
Imagine that you are working in a team regarding a project. 1 day before the deadline you realize by accident one of your teammates did not succeed his/her part of the work which endangers the success of your job as well. What would you do?
Tell me 3 strong points and 3 weaknesses of your personality.
This is the last question of interview and when you're done with it, ask the EP if she/he has any questions for you and in case he/she does have questions but you din't know the answer don't worry, just tell him/her that you will return with the answer once you confirm it with your VP/TL, if there is nothing more to add then Thank the EP for the interview andfor the his time and that he/she will recieve the responce about his/her acceptance in less than 24 hours. Now it's the decision time, do you accept the EP? Do you think he/she is suitable? In case you already have the Yes/No answer in your head you can anounce it to your TL and to the EP but in case you dont know if to accept or reject the EP you can consult with your TL or VP and share the recording with them.
This is almost everything you have to know about "How to Interview", once you accept the EP is recommended to keep in touch with him/her once in a while.
Member2TL
This could be you using EXPA while chilling on a vacation this summer, but in 2020 you should #stayhome
Who is an Opportunity manager? It is the person that is responsible for a certain opportunity and has to manage all the applications, send Emails, delegate tasks and interviews so basically the Opportunity manager is your VP or TL. As an OPP Manager you have acces to all the EPs application for that opportunity, which means that you can see this persons CV, details, name, but you don't have other personal datas and the EP's email is encrypted.
This is the firs page you see when you open EXPA, if you want to see the Opportunities you manage, you go from the Dashboard to Opportunities ( the globe)
Here are some of the Opportunities that i manage and I have acces too, as you can see you can select your OPPs to be arranged by date, status, Product committee etc., also you can chose what you wanna see about your OPP, for example my selection is: OPP ID, Title, Organization, Status (For an OPP ther are three statuses: OPEN, Draft, Removed), Managers, Applicant Count, Close Date. You can select this by chosing what is the information you need to see everytime you check this page:
If you click on Applicants count, this is the page you'll be directed to, here you have more information about the OPP, you can edit it you can look for information about EP's, NPS, Standards and Satisfaction and others:
Let's Get closer to an EP profile:
This is one of our EPs from Summer 2019 and here you have access to all the information you may need about an applicant. But what about the EPs that have to be contacted? Right bellow the name you have the encrypted email and you copy that and send him the "Invitation to interview"
Here you can find the mail template that we use to contact the EPs:
Don't forget about the Signature at the end of your Email:
In case you've got a response and you have the contacts of the EP you send them to One member with all the needed Information, after the interview the member decides if the EP is Accepted or Rejected and according to this you change the EP status on EXPA:
In case you ACCEPTED the EP the next step is APPROVAL that can happen only after signing the contract with Home Entity and sending to us his Acceptance Note (you can find the AN in the iGV Approval Tracking Tool)
If you want to reject the EP, on EXPA there are several reasons of rejection and you have to chose the one that is closer to your case:
Other options different from the picture are: Position is filled, Problem with the timeline or Realization Date, Project is canceled, Required citizenship not matching, Skills are not suitable, The Background is not suitable.
Learn why is important to process EPs in a shorter time.
This is not everything I could share with you about EXPA but now you know the essentials as a future TL, don't hesitate to ask about something you dont know or understand, I promise its easier than it seems and your TL, VP and even MCVP will be glad to answer your questions!
Oh boy, Tools again!
Now that you know how to use EXPA you need to track your interviews and EPs with this Tool, there you have the Dashboard, questions, projects, AN, list of countries that need Visa or invitation and much more.
You send the Searchtool to other entities which EPs are interested in our country so they can see what projects we run and promote them to their EP's
Provide quarterly reports to the entity plenary at national conferences with recommendations on ethical issues related to the entity and local committees as well as brief updates on activities of the body
Provide consultations upon request in regards to XPP and ER Principles to all LCs and EPs
Conduct physical or virtual audit to local committees in order to ensure all operations are run in accordance with the XPP
Entity Control Board (ECB) is an entity controlling body working arbitrating cases of exchange standards and solving the problems that may apear during exchanges.
ECB is the last decision making body on national level in regards to Exchange policies and entity standard regulation principles. A division, working directly with its MC, ICB & GFB to ensure that the best Standard and Customer Experience is delivered to every customer and stakeholder in each entity.
The purpose of ECB is to make the entity more customer centric and ensure leadership development by fulfilling standards in every AIESEC product.
We don't select our projects with random.org, learn about SDG alignment, and why we need a timeline!
Today we'll lear more about the SDGs, yes, those colourful squares that are 17 i total. Are you familiar with them or I should start from the biginning? Fiiiiiiineeee! The Sustainable Development Goals are the blueprint to achieve a better and more sustainable future for all. They address the global challenges we face, including those related to poverty, inequality, climate change, environmental degradation, peace and justice. The 17 Goals are all interconnected, and in order to leave no one behind, it is important that we achieve them all by 2030. AIESEC has aligned its programs with the SDGs in 2015. In 2018, the aim is to run Flagship programs focused on Good Health and Well-Being, Quality Education, Gender Equality, Decent Work and Economic Growth and Responsible Consumption.
SDG Alignment is a practice follow by many organizations, companies and businesses working in the development sector or looking to implement sustainable practices. It is the process of aligning their business or organizational core and practices with SDG targets, ensuring their contribution to the global goals in their daily practices.
For AIESEC, being SDG aligned means that all our Global Volunteer experiences contribute to the SDGs and that we can measure the impact of the projects after they finish. If our GV projects are not SDG aligned, then they are not an AIESEC program.
AIESEC hereby declares to embrace and contribute to achieving the Sustainable Development Goals by mobilizing and developing young leaders who create awareness, foster engagement and take action to implement these goals.
Find more in the document below:
Global Projects are some Good Case Practicies with different SDGs that you can check here:
A timeline is the period of time according to which an activity should happen, in AIESEC we have a timeline for all of our acctivities and for GV as well.
We align our projects to the international timeline to be able to collaborate with other countries and to get the needed amount of EPs that will cover the places for our projects. We have two peaks of Exchange which are Summer Peak (SP) and Winter Peak (WP) - here Exchange is Happening.
Open Project for SP - January - February
Customer support - February - August
Summer Peak (SP) - project happens between June and August
Open Project for WP - July - August
Customer support - August - February
Winter Peak (WP) - project happens between January and February
Off-Peak - no project, project happens from September to November or from March to May
Present yourself, be friendly and confident, show your energy, share something funny, try to be recognizable so people can remember you later, aks if anyone is interesting in building LC2LC partnerships then you can discuss in PM with the intereste ones, keep being cool, i know you can
You can contact specific LCVPsfrom the countries that is recomended to you to work with for IR calls, present yourself and say that you are really interested in making a strong and cool partnership and that you have great opportunities , when they reply if they have an interest ask for the call and fix it on Google Calendar (you better do this, either way I'll find out )
First you have to call, obviously don't wait for the EP to call you or join the Meet (yes, it's about Google Meets again ). Then have a check if you can clearly see and hear each other, present yourself and have a regular small talk.
In this section we are going to talk about all the activities that you have to do and to know as a TL/Opportunity Manager or Oldie, this activities involves EXPA usage, Mail Usage, Communication Skills and Task Delegation. In case you plan to apply as TL, you're an oldie that wants to know how everything works or just a "I wanna know it all" member then stay with me .
How do I acces EXPA as a newie in AIESEc - you register on aiesec.org and then you ask your VP/TL/ VP TM to add you in the structere by giving them the email you registered with on aiesec.org, once you've been added you'll recieve a mail from AIESEC and you will be able to acces EXPA! HOOOORAAAAYYY! Then you can go and create your AIESEC mail which will give you 32 GB of space on drive , twice more than with an usual email, use your space wisely, we've got a lot of tools.
Welcome iGV, people, so glad to see you here!
Do we REALLY have to discuss this? Maybe if you are from another department and you got lost in the multiple of articles that we provide here for your better understanding of AIESEC but to be serious, you have to know what iGV is as well 😁.
iGV ( Incoming Global Volunteer) - assumes that we facilitate as hosts (thats why we are also called a Host Entity as iGV) a volunteer experience for people/foreigners that are coming to our country. iGV is the department that is responsible for EPs experience from Open to Complete (you'll get to know about this later).
EP attraction
EP Support during all the phases of the experience
IR Partner Communication and Support
EP interview
Enablers rising
Cover through co-delivery the delivery of all 16 Strandards
Help with VISA process
Servicing Plan
It's waiting for you:
Yes, we are and you know why? We have our own page!!!! Can you name another department that has one? Check it here: WE are iGV